Charitable donations usually can be deducted on Schedule A of Form 1040, along with other itemized deductions. You should have the required support materials, in case your charitable deduction is questioned.
This article will cover the rules on cash contributions: donations by cash, check, electronic funds transfer, debit or credit card, or payroll deduction. Separate rules apply to noncash donations; contact our oﬃce if you have questions about noncash contributions.
To be deductible, your gift must go to a qualiﬁed organization. Public charities, nonproﬁt groups, and educational institutions generally qualify. The IRS provides an app for investigating charitable organizations at https://apps. irs.gov/app/eos/.
You can deduct only the amount that exceeds the fair market value of any beneﬁt you received for your contribution. That’s the case if the amount you gave entitled you to merchandise or admission to an event, such as a charity dinner.
Example 1: In 2015, you gave a check for $200 to a local charity. In exchange, you received two theatre tickets worth $60 apiece. Your charitable deduction would be $80: the diﬀerence between your $200 outlay and the $120 value of the tickets you received.
Donations under $250
Assuming you have contributed to an organization that is a qualiﬁed recipient, the evidence required will depend on the amount of the deduction you claim. As long as the gift is under $250, all you’ll need is a bank record, such as a monthly bank or credit card statement or a canceled check. If that’s not practical, you can support your deduction with a written communication from the donee organization. The letter should contain the name of the organization, the amount of the contribution, and the date you made it.
For payroll contributions, the required record can be a pay stub, a Form W-2, or another document from your employer showing the date and amount you gave. You’ll also need a pledge card or another document from or prepared for the donee organization showing the name of the organization.
Donations of $250 and up
For cash contributions of $250 or more, a bank record won’t be enough to support the deduction. You’ll need a written acknowledgment, as mentioned previously, but this document must provide more details. The acknowledgment must be received before you ﬁle your tax return or the return’s due date (including extensions), whichever comes ﬁrst. If the acknowledgment does not show the date of the contribution, you also must have a bank record or receipt that shows the relevant date.
The acknowledgment letter also must say whether the donee organization provided any goods or services in exchange for the gift. If goods or services were provided, the letter must include a description of whatever was provided and a good faith estimate of the value of those goods or services. You can deduct the net amount.
If you made more than one $250 contribution to a particular organization during the year, you must have a separate acknowledgment for each contribution, or a single acknowledgment that lists each contribution, the date of each contribution, and the total amount of the contributions.
Calculating the contribution
When you are determining whether your contribution is $250 or more, don’t combine separate contributions.
Example 2: Sarah Wilson gave her church $20 by check each week last year, for a total of $1,040 in 2015. When Sarah deducts these contributions, she does not have to combine those payments. Instead, she treats each $20 payment as a separate contribution, so the rules for contributions of $250 or more don’t apply.
If you make your donations by payroll deduction, the deduction from each paycheck is treated as a separate contribution.